Privacy Policy

Last Updated: 11/08/2026

Navodaya Cultural Association, Dhanori, Pune (“NCA Dhanori”, “NCA”, “we”, “us”, or “our”) respects your privacy and is committed to protecting the personal information entrusted to us.

This Privacy Policy explains how we collect, use, store, protect, and handle personal information when you visit or use the NCA Dhanori website, register for membership or events, make payments, book stalls, contact us, or otherwise interact with our services.

By using our website or submitting your information to us, you acknowledge that you have read and understood this Privacy Policy.

1. About NCA Dhanori

Navodaya Cultural Association, Dhanori, Pune is a community and cultural association that organizes cultural, social, religious, and community activities and events.

Our website is used to provide information about NCA activities, facilitate membership, manage event registrations and participation, process applicable fees, manage stall bookings, and communicate with members, participants, vendors, and other visitors.

2. Information We Collect

Depending on how you interact with NCA Dhanori, we may collect the following categories of information.

2.1 Membership Information

When you apply for or manage an NCA membership, we may collect:

Full name
Email address
Phone number
Residential or postal address
Number of family members
Membership-related information
Other information that you voluntarily provide through the membership form

2.2 Event Registration Information

When you register for or participate in an NCA event, we may collect information necessary to manage your registration, including:

Name
Contact information
Registration details
Number of participants, where applicable
Event-specific information requested during registration
Payment and transaction-related information

The specific information collected may vary depending on the event.

2.3 Stall Booking Information

If you apply for or book a stall at an NCA event, we may collect:

Name of the stallholder or representative
Contact information
Stall or booking details
Business or organization information, where applicable
Payment and transaction-related information
Other information required to administer the stall booking

2.4 Payment Information

NCA may collect information relating to membership fees, event fees, and stall booking fees.

You scan our QR code and add screenshot and transaction id for verification.

NCA does not intend to store complete card, banking, or other payment credentials on its own website or systems unless specifically stated otherwise.

2.5 Communications

If you contact NCA through email, telephone, contact forms, WhatsApp, social media, or other communication channels, we may retain information necessary to respond to your enquiry or provide the requested service.

2.6 Photographs and Event Media

NCA Dhanori may photograph or record activities at its events.

Photographs and videos may be used for purposes such as:

Event galleries on the NCA website
Documentation of NCA activities
Social media updates
Event promotion
Community communications
Other legitimate organizational and promotional purposes

Where appropriate, additional consent or specific arrangements may be used for prominently featured individuals, promotional material, or photographs involving children.

More information about event photography and media usage is provided in our Photo & Media Policy.

3. How We Use Your Information

We may use personal information collected through the website or through our activities for the following purposes:

Processing and managing NCA memberships
Maintaining membership records
Communicating with members
Processing event registrations
Managing event participation
Processing stall bookings
Managing event-related arrangements
Processing applicable membership, event, or stall booking fees
Providing payment confirmations and receipts
Responding to enquiries and requests
Communicating important information about events and activities
Maintaining records relating to NCA activities
Improving our website and services
Maintaining website security
Preventing misuse, fraud, or unauthorized activity
Complying with applicable legal or regulatory requirements
Carrying out other purposes reasonably necessary for operating NCA activities

We will seek to use personal information only for appropriate and relevant purposes connected with the services and activities provided by NCA.

4. Legal Basis and Consent

Where applicable under Indian data-protection law, NCA may process personal information based on consent or other lawful grounds available to us.

Where processing is based on consent, you may have the right to withdraw that consent, subject to applicable law and legitimate requirements for retaining or processing certain information.

Withdrawal of consent may affect our ability to provide certain services, such as membership administration, event registration, or other services that require the relevant information.

5. Sharing of Personal Information

NCA Dhanori does not sell your personal information.

We may share information where reasonably necessary with:

Payment gateway and payment service providers
Website hosting and technology service providers
IT, software, or website service providers
Event-related service providers
Authorized volunteers, coordinators, or representatives who require the information to perform NCA-related responsibilities
Government authorities, regulators, law-enforcement agencies, or other parties where required by applicable law
Professional advisers or service providers where reasonably necessary for NCA’s operations

Third-party service providers may process information on behalf of NCA for the specific services they provide.

6. Payment Processing

NCA may collect membership fees, event participation fees, and stall booking fees through QR code scan

You have to provide screenshot of the payment and transaction id for verification.

7. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including membership administration, event management, accounting, record keeping, dispute resolution, security, and compliance with applicable legal requirements.

Different categories of information may be retained for different periods depending on their purpose and applicable requirements.

When information is no longer required, NCA may delete, anonymize, or securely dispose of it, subject to applicable legal and operational requirements.

8. Data Security

NCA Dhanori takes reasonable measures to protect personal information against unauthorized access, misuse, alteration, disclosure, loss, or destruction.

These measures may include appropriate administrative, technical, and organizational safeguards.

However, no website, electronic transmission, or storage system can be guaranteed to be completely secure. Users should therefore also take reasonable precautions when sharing information online.

9. Cookies and Website Technologies

The NCA website may use cookies or similar technologies to provide essential website functionality, improve user experience, understand website usage, or support website security.

Where third-party analytics or similar services are used, those services may collect information in accordance with their own privacy policies.

10. Third-Party Websites and Services

The NCA website may contain links to third-party websites, payment services, social media platforms, or other external services.

NCA is not responsible for the privacy practices, security, content, or policies of third-party websites or services.

We recommend reviewing the privacy policy of any third-party website or service before providing personal information.

11. Children’s Information

NCA events and activities may be attended by families and children.

We do not knowingly seek to collect unnecessary personal information about children.

Where information relating to children is required for membership, event participation, registration, or other legitimate NCA activities, such information should be provided by a parent, legal guardian, or other person authorized to provide it.

Where required by applicable law, NCA will take appropriate measures concerning consent and processing of children’s personal information.

12. Event Photography and Media

NCA Dhanori may photograph or record events and activities organized by the association.

Such photographs and recordings may appear in:

NCA event galleries
The NCA website
NCA social media pages
Event reports
Community communications
Promotional material

We aim to use event photography responsibly and respectfully.

If you believe that a photograph or video published by NCA identifies you and you have a concern regarding its use, you may contact us using the details provided below.

For specific information about photography, media usage, and requests concerning photographs, please refer to our Photo & Media Policy.

13. Your Privacy Rights and Requests

Subject to applicable law, you may have rights concerning your personal information, which may include requesting access to, correction of, or deletion of personal information, withdrawing consent where consent is the basis for processing, or raising a concern regarding how your information is handled.

To make a privacy-related request, please contact:

Navodaya Cultural Association, Dhanori, Pune

Email: management@ncadhanori.org

NCA may need to verify your identity before processing certain requests.

Requests will be handled in accordance with applicable law and reasonable organizational procedures.

14. Data Breach and Security Incidents

If NCA becomes aware of a personal-data security incident affecting personal information, we will take reasonable steps to assess, contain, investigate, and address the incident and provide notifications where required by applicable law.

15. Changes to This Privacy Policy

NCA Dhanori may update this Privacy Policy from time to time to reflect changes in our activities, website functionality, technology, legal requirements, or data-processing practices.

When we make changes, the updated version will be published on this page with a revised “Last Updated” date.

We encourage visitors and members to review this page periodically.

16. Contact Us

If you have any questions, concerns, complaints, or requests relating to this Privacy Policy or the handling of your personal information, please contact us:

Navodaya Cultural Association, Dhanori, Pune

Email: info@ncadhanori.org